Terms of Facility Use

Single Bookings/Multiple Booking Payments 
Payments must be made in full at least two weeks prior to the event, after the request for community use of school facilities has been approved. Checks should be payable to Thompson School District R2-J and sent or delivered to: facility use coordinator, 255 South Cleveland Avenue, Loveland, CO 80537.

Additional Costs
Any additional costs incurred by the district due to facility use will be billed to the applicant. This will include any unforeseen additional custodial time, repair to any structural damages incurred or any missing/stolen equipment or supplies, or trash removal. It is the applicant's responsibility to be sure there are no substantial damages to school property prior to the actual use. If such damage is noted prior to facility use by the applicant, it should be brought to the attention of the designated supervisory staff in the building.

Cancellation Retainers
Cancellations received within two weeks prior to the scheduled event will result in 100% loss of facility usage fees. If a scheduled rental is canceled because of school district use or school closing, that day’s rental shall be refunded in full to the rental party. The amount refunded will be less any expenses incurred by the school district related to the proposed use.

Community users of school facilities will be required to provide a copy of a certificate of insurance with limits no less than $1,000,000. The district shall be named as an additional insured. Proof of insurance must be provided before the first date of facility use.