Innovative Technology Services (ITS)
Dr. Matt Kuhn
Executive Director - Innovative Technology Services
Empowering the TSD community to grow into the future with innovative technology today.
The ITS department's mission is to provide, support, and coordinate the best possible technology for productivity, learning, and school improvement.Services:
ITS is responsible for planning, implementing, and supporting technology across the district including student devices, staff computers, instructional applications, business software, classroom projection systems, telecommunications, network infrastructure and more. The department also assists the Learning Services Department with improving instructional technology pedagogy in coordination with each school's leadership.
The ITS Web Help Desk is a Web-based service request system for staff members of the Thompson School District to enter and track their service requests for technology or software support. For technical support, call (970) 613-7777 or submit an ITS Web HelpDesk Ticket.
Latest Tech News
iPad Apps for Learning PDITS and CBMS are putting on a Late Start Wednesday PD at CBMS from 7:45-8:40 on March 6th. If you would like to attend, please sign up using the form at https://goo.gl/forms/
UYxG9U4Ck36mBD9i1. Please make sure it's ok with your supervisor before signing up.WHY: To improve teachers' understanding of instructional technology and to expose educators to the possibilities of teaching with iPads.WHAT: This PD opportunity is scheduled in two session time slots. Each time slot offers seven mini PD sessions to choose from. If you use iPads now or your school is considering iPads for next school year, please consider attending. No more than 30 participants are allowed in a session, so sign up quickly to reserve your spot. These mini PD sessions (25 minutes) are grounded in pedagogy using our new Digital Learning Taxonomy (https://sites.google.com/ thompsonschools.org/edtech/ digital-learning-taxonomy) to show off the capabilities of the iPad apps and give participants a good idea of how they could use them right away in their classrooms.WHEN: Wednesday morning of March 6. Light breakfast refreshments 7:30 - 8:45 a.m. Session 1 is 7:45 - 8:10 a.m. Session 2 is 8:15 - 8:40 a.m. Travel to home schools starting at 8:40 a.m.WHERE: Assemble in the CBMS Auditeria starting at 7:30 a.m. Move to sessions by 7:45 a.m. Session room locations will be available at CBMS on the morning of March 6th at 7:30 a.m. in their Auditeria.HOW: All teachers from all TSD schools are welcome, but if you have other activities scheduled at your school for Wednesday late start, we understand if you can't make it. You can choose to attend just Session 1, Session 2, or both as long as there is room in the specific PD session. If a session goes over 30, you will be notified to choose another option.
Protecting Student Data Privacy
We all have a role to play in protecting student data. Please check your confidential files and folders to make sure their sharing permissions are set to only allow appropriate staff to access them. Below are some directions on how to secure documents in Google Drive and Team Drives. First, start with determining if the data is confidential.
Confidentiality of Student PII
Student Personally Identifiable Information (PII) includes, but is not limited to, information that is collected, maintained, generated, or inferred and that, alone or in combination, personally identifies an individual student or the student's parent(s) or family. PII, as defined by federal law, also includes other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or information requested by a person who the educational agency or institution reasonably believes knows the identity of the student to whom the education record relates.
Some examples of PII collected by TSD that when connected with a name, and without written consent to disclose (such as with a sports team), would constitute confidential data are:
- A personal identifier such as a student ID number
- Other indirect identifiers such as a student's date of birth
- Records regarding a student’s primary disability
- A student’s socioeconomic information
- Photos, videos, and voice recordings
- State-administered assessment results, including participation information, courses taken and completed, credits earned, course grades, and other transcript information
- Grade level and anticipated graduation year
- Attendance and mobility information
- Special education data and special education discipline reports
- Program participation information required by state or federal law
Student education records are official and confidential documents protected by the Family Educational Rights and Privacy Act (FERPA), the Colorado Student Data Transparency and Security Act, and other state and federal laws. You can find the laws pertaining to what sort of data needs to be kept confidential at http://www.cde.state.co.us/dataprivacyandsecurity.
When in doubt, use any of these three simple rules to determine if data is confidential: 1. Is it PII? 2. Could it be used by someone for malicious purposes? 3. Would any reasonable person, such as yourself, consent to this data being openly available to everyone? If any of these apply, or you are still in doubt, error on the side of caution and treat the data as confidential.
Securing Documents in G-Suite
If you put documents in your Google Drive that are in other formats such as MS Word or PDF, they can only be secured with share setting in Google Drive. All Google docs can be secured with Drive and/or individual document share settings. In Drive, set confidential documents to “Specific people can access” at the “View” or “Comment” levels. You should only select the “Edit” level if you truly want others to be able to modify the document. Use version history if you need to find out who has changed what and when in a document. Use the directions here to learn more about how to share documents in your Google Drive.
Google Team Drives are not great places to put confidential documents if a lot of different people will have access to the Team Drive’s settings. Team Drives are often used by students, teachers, and school communities to share resources that are openly available. But if you do use a Team Drive for confidential documents, make sure the following share settings are on:
- “Sharing outside Thompson School District” set to “Only people inside Thompson School District can be given access to the files in this Team Drive”
- “Sharing with non-members” set to “Only members of this Team Drive can access files in this Team Drive”
- “Download, copy, and print” set to “Prevent commenters and viewers from downloading, copying, and printing files in this Team Drive” unless team drive members have a legitimate need to do so.
Some or all of these settings may be on by default for new Team Drives, but older drives may not have had these setting set or someone may have changed them to be too open so double check your settings to be sure they are right. Use the directions here to learn more about how to properly set share settings in Google Team Drives.
TSD Digital Learning Taxonomy
A committee of TSD educators have been working on developing a digital learning taxonomy to guide all schools as they grapple with what it means to teach and learn differently with technology. The purpose of this taxonomy is to encourage teachers to reach for new levels of critical thinking and personalized learning through seven standards. These standards come from the International Society for Educational Technology (ISTE) Standards for Students. Our committee has contextualized them for TSD and is engaged in an ongoing effort to provide lesson vignettes as examples of each standard by grand band. You will find the Digital Learning Taxonomy (DLT) here. Click on any of the standards to see more information and examples. Some examples are still being developed and have not been published yet. If you are a teacher that would like to add an example, please contact ITS for more information.