District facilities are made available by the Board of Education (Policy KF) for community use after regular school day hours, when they are not required for after-hour instructional or other school purposes, and when they are not reserved in anticipation of such purposes. The facilities services department provides technical assistance and works with building principals and staff to facilitate the administration of these policies and regulations (KF-R). The building principals and the operations director are responsible for the administration of this policy and regulations as they relate to facility use at their respective sites.
The window for gym rental requests for the 2019-2020 school year will open at 12:01am on Wednesday, May 1, 2019.
Please submit your completed request form via email to firstname.lastname@example.org. A form must be submitted with your request. Hard copies will be accepted at our office located at 255 S Cleveland Avenue during business hours only; however, email delivery is the preferred method as requests will be processed in the order in which they are received. No faxes will be accepted.
- Provide as much information on the form as possible. Feel free to provide additional information in the body of your email.
- Please request a location that is age-appropriate to your activities (e.g. elementary school aged programs in elementary schools, middle school aged programs in middle schools) and only request what you plan to use. Our gym space is very limited and we want to accommodate as many community groups as possible.
- Groups will be placed after school events and municipal recreation activities have been finalized.
- Please note:
- High School gyms are not available for rent on weeknights due to the volume of high school athletic activities. EXCEPTION = Harold Ferguson High School
- Middle School gyms are available for rentals at 7:00 pm on most weeknights. On middle school athletic activity days, rentals will begin at 8:00 pm.
- Elementary school gyms vary on start time with some locations available as early as 3:30 pm.
- Gym use is not available during school holidays and breaks. Usage may be available on certain dates but additional labor will need to be arranged in advance. The 2019-2020 school year calendar can be found here. Please review the calendar for school start and ends dates as well as school holidays and breaks.